All banner projects must be approved by the Office of Communications and Public Affairs. This policy applies to all pole locations on campus, including those near specific units. Sponsoring units are responsible for coordinating both installation and removal.
Process
Step 1: Request & approval
You must submit banner proposals at least 30 days before the planned installation date. Public Affairs will review designs for messaging, design, and brand compliance. Please send submissions to [email protected].
Requests must include:
- Geographic area and specific banner locations
- Number of banners
- Final design and content
- Installation and removal dates
- Responsible contact name, unit, and information
Upon receipt, Public Affairs will provide:
- Adobe Illustrator banner template
- Campus banner map with available locations
Sponsors must:
- Design banners using the template
- Mark requested poles on the map
- Submit final design and marked map for approval
A final installation map will be created by Public Affairs, shared with the sponsor, and added to the master banner map.
Step 2: Fabrication & Installation
Sponsors must:
- Email the final approved design and map to AAA Flag & Banner for a quote and proof. Please include:
- Alex Litovskiy — [email protected]
- Jamie Callen — [email protected]
- Arrange payment to AAA (campus blue card accepted)
Step 3: Campus Access
- Email Facilities Services at [email protected] with a request for estimate, installation date, and map to arrange bollard removal/replacement for pedestrian-only areas.
- Allow 1 week for processing and provide a chartstring for payment.
Step 4: Removal
- Notify AAA and Facilities 2 weeks before removal.
- Banners must be removed on the designated date; expired banners left in place may be removed by Facilities at the sponsor’s expense and may incur penalties.
Design Specifications
Size:
18″ x 39″ (live area 18″ x 33″ to allow for pole pockets)
Orientation:
Designed for pedestrian readability from ~25 feet
Location:
Use only designated poles per the official campus map; one banner per pole
Materials:
Durable, weather-resistant (AAA banners meet standards)
Branding:
All banners must adhere to campus brand standards
Content Policies
- Only official campus events, branding/advancement campaigns, or academic unit campaigns are allowed
- No commercial advertising
- Display period: Max 1 year. Duration will be determined by Public Affairs. For events, banners must be removed within 1 week after event.
- Installation must be removable and cause no damage (repair costs are the sponsor’s responsibility).
- Sponsors maintain banners; damaged or neglected banners may be removed by Facilities without notice.
Reservation priority
- Campus-wide events and campaigns have first priority.
- Major campus entrance and thoroughfare poles are generally for campus-wide messaging.
- When conflicts arise, Public Affairs will mediate; priority goes to campus-wide events.
- Relocation requests: costs paid by requester.