Process
Step 1: Request & approval
You must submit banner proposals at least 30 days before the planned installation date. Public Affairs will review designs for messaging, design, and brand compliance. Please send submissions to [email protected].
Requests must include:
- Geographic area and specific banner locations
- Number of banners
- Final design and content
- Installation and removal dates
- Responsible contact name, unit, and information
Upon receipt, Public Affairs will provide:
- Adobe Illustrator banner template
- Campus banner map with available locations
Sponsors must:
- Design banners using the template
- Mark requested poles on the map
- Submit final design and marked map for approval
A final installation map will be created by Public Affairs, shared with the sponsor, and added to the master banner map.
Step 2: Fabrication & Installation
After completing step 1, sponsors must:
- Email the final approved design and map to AAA Flag & Banner for a quote and proof. Please include:
- Alex Litovskiy — [email protected]
- Jamie Callen — [email protected]
- Arrange payment to AAA (campus blue card accepted)
Step 3: Campus Access
After completing steps 1 & 2, sponsors must:
- Email Facilities Services at [email protected] with a request for estimate, installation date, and map to arrange bollard removal/replacement for pedestrian-only areas.
- Allow 1 week for processing and provide a chartstring for payment.
Step 4: Removal
When your banners are designated to be removed, sponsors must:
- Notify AAA and Facilities 2 weeks before removal.
- Banners must be removed on the designated date; expired banners left in place may be removed by Facilities at the sponsor’s expense and may incur penalties.
Design Specifications
Size:
18″ x 39″ (live area 18″ x 33″ to allow for pole pockets)
Orientation:
Designed for pedestrian readability from ~25 feet
Location:
Use only designated poles per the official campus map; one banner per pole
Materials:
Durable, weather-resistant (AAA banners meet standards)
Branding:
All banners must adhere to campus brand standards
Content Policies
- Only official campus events, branding/advancement campaigns, or academic unit campaigns are allowed
- No commercial advertising
- Display period: Max 1 year. Duration will be determined by Public Affairs. For events, banners must be removed within 1 week after event.
- Installation must be removable and cause no damage (repair costs are the sponsor’s responsibility).
- Sponsors maintain banners; damaged or neglected banners may be removed by Facilities without notice.
Reservation priority
- Campus-wide events and campaigns have first priority.
- Major campus entrance and thoroughfare poles are generally for campus-wide messaging.
- When conflicts arise, Public Affairs will mediate; priority goes to campus-wide events.
- Relocation requests: costs paid by requester.